Freedom of Information (FOI)
The current Freedom of Information (FOI) legislation was enacted and applied to local authorities in October 2014. The Freedom of Information Act provides that every person has the following legal rights:
- The right to access official records held by Government Departments or other public bodies as defined by the Act
- The right to have personal information held on them corrected or updated where such information is incomplete, incorrect or misleading
- The right to be given reasons for decisions taken by public bodies that affect them.
A FOI request is free of charge. To make a FOI request, simply download and complete the relevant form English, or Irish and forward it to:
Freedom of Information Officer,
Cork County Council
You can download the acts in PDF format by selecting the links below:
Freedom of Information Act 1997
Freedom of Information Act (Amendment) 2003
Freedom of Information Act 2014
Section 15 and Section 16
Sections 15 and 16 of the Freedom of Information Act, 1997 require the publication of material relating to the function of the legislation and of the Office of the Information Commissioner, along with guidelines on services provided, how to avail of them and types of records held by public bodies.
The Sections 15 and 16 manuals can be accessed by following the links below:
Section 15 (A Guide to Structure, Organisation, Functions, Powers, Duties, Records & Services Provided by the Office of the Information Commissioner) Manual
Section 16 (Guide to Rules, Procedures, Practices, Guidelines, and Interpretations used by the Office of the Information Commissioner) Manual
You can make a Freedom of Information request by using the (FOI Request Form English) or (FOI Request Form Irish).
The purpose of the FOI Acts is explained in the Freedom of Information Act, 2014, as follows:
'An Act to enable members of the public to obtain access, to the greatest
extent possible consistent with the public interest and the right to privacy,
to information in the possession of public bodies and to enable persons
to have personal information relating to them in the possession of
such bodies corrected...'
The Freedom of Information Act, 2014 is designed to allow members of the public a right of access to the information that is stored about them, or is in the public’s interest, by public bodies and agencies. The Acts also seek to balance this right of information with the right of privacy every citizen is entitled to. This is achieved by making certain exceptions to the types and level of information that can be requested.
The scope of the Acts is very broad. You can ask for the following types of records held by government departments or government bodies:
- Records relating to you personally.
- All other records created after 21st April, 1998.
A record can refer to a paper document, information held on a computer, printouts, maps, plans, microfilm, microfiche, audio visual material, and so forth.
You can seek information held by public bodies and by Ministers in their capacity as heads of Departments. You can also seek records relating to departmental matters in which ministers, ministers of state, their advisers and civil servants have been involved. However, there are a number of exemptions under which requests for information can be refused.
Exemptions address a wide range of areas and, where appropriate, offer confidentiality for material such as the following:
- Cabinet documents, related briefings and records of certain committees.
- Deliberations and negotiations of public bodies.
- Records relating to law enforcement, security, international relations, and Northern Ireland.
- Records whose release might damage the economic interests of the State.
- Third-party information, such as information received in confidence, personal information and commercially sensitive information.
- Records subject to legal professional privilege, and certain matters relating to the courts, the Oireachtas and tribunals.
- Records relating to research and natural resources.
These exemptions are designed to protect information only where its disclosure would be likely to cause damage to the particular matter involved. Most exemptions, but not all, do not apply if, on balance, the public interest would be better served by granting access to the records.
Personal information refers to information about a person that would normally be known only to that person or to their family members. It also includes information about an individual held by a public body on the understanding that it will be treated as confidential. The Acts provide several examples of what can be considered personal information.
There are a number of protections in the Freedom of Information Act, 2014 in relation to the release of personal information. These include a requirement on the part of a public body to consult with the person to whom the information refers prior to its proposed release to a third party. If the public body still proposes to release the information to a third party, the individual may appeal this decision to the Information Commissioner.
In the case of policy papers and similar records, the Acts normally apply only to records created from 21 April 1998 onwards. A record created before that date can be accessed if it is necessary to understand material created subsequently, or if the Minister for Finance makes regulations providing access to earlier records. Generally speaking, you have a right to obtain personal information relating to yourself, regardless of when it was created.
In the first instance, decisions on requests under the Acts are made by the head of the relevant public body. In the case of a government department, this is the relevant minister. However, in practice it is not possible for a Minister to examine and decide on each request received by a department, as requests must normally be dealt with within four weeks. For this reason, the Acts provide for the delegation of decision making on requests. If the initial decision to refuse a request is made by an official under a delegation, you can first appeal the decision by way of internal review within the department, either to a more senior official or to the Minister of the department you are making the application to.
If you are dissatisfied with the decision on an FOI request, you can ask the department or public body for an internal review of the decision. A more senior officer then reviews your application, and you are told the result of this within three weeks. If you are not happy with the decision made after the internal review, you can appeal to the Information Commissioner.
The Office of the Information Commissioner was established by the Acts as an independent body to review refusals of requests for information and related matters. The Commissioner's findings are binding on the parties concerned, and subject to appeal to the High Court on a point of law.
Generally, you can make an appeal to the Commissioner only where you have first availed of an internal review. Where there is no delegation in place and your request has been refused at the outset by a Minister, you can appeal directly to the Information Commissioner for a review.
Under the Acts, the Commissioner has broad powers to examine documents and summon witnesses, in order to determine if material is exempt. However, in certain areas, where a matter is exempt and of sufficient seriousness or sensitivity, a Minister may issue a certificate to this effect. These areas are as follows:
- Deliberations of Departments of State
- Law enforcement
- International relations
- Northern Ireland
Where such a certificate is issued, the decision to refuse the information cannot be reviewed by the Commissioner. Instead, the matter may be reviewed by other members of the Government or by the courts in the case of a point of law. It is anticipated that the use of ministerial certificates will be extremely rare.